Manufacturing
The manufacturing sector faces an avalanche of paperwork—invoices, legal documents, personnel files, and production-related records. Large companies with multiple distribution sites also generate thousands of tax documents. And government record retention requirements pose unique recordkeeping challenges. Penalties for lost documents are steep—as much as $20,000 for a missing tax-exemption certificate.
The DataMagine solution organizes the data in every department by digitizing paper documents, linking them to the appropriate records, and making them accessible from existing software applications. Information can be shared among departments, including accounting, customer service, human resources, and production. Satellite offices have immediate access to the documents they need, and relationships with vendors are streamlined.
With the DataMagine solution , accessing individual documents is simple. The system captures all the appropriate indexes such as company name, account number, sales tax, and document type. Retrieving information, especially for audits, is effortless. Using the CD Burning module, manufacturers can send information to auditors on a compact disc. Or, auditors can be given a high-level clearance for a specified time period, during which records can be reviewed on-site.
Benefits to the manufacturing industry include:
- Enhanced compliance with government record retention requirements
- Safe storage of critical documents, including tax records
- Ability to share information with other departments and satellite offices
- Increased staff productivity
- Enhanced customer service