Agilysys SWS - Inventory & Procurement

Optimize Hospitality Inventory & Procurement

Agilysys SWS helps hospitality operators control costs, cut waste, and maximize profit. This fully integrated platform streamlines inventory and procurement from requisition to invoice—seamlessly connecting with leading POS and financial systems.

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Procurement Simplified

What is Agilysys SWS?

Agilysys Stratton Warren System (SWS) is a strategic procurement and inventory platform that helps hospitality businesses improve visibility, automate purchasing, reduce manual tasks, and maximize cost efficiency. Available in SaaS or on-premise deployment, it integrates with POS, PMS, and financial systems.
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Proven Results

Enhancing Efficiency, Consistency, and Scalability
at Caesars Entertainment

The Challenge

The Challenge

  • Managing 1,000+ global agents without a unified system drove inefficiency, inconsistent service, and high training overhead
  • Agents logged into 40+ properties separately, complicating cross-sell efforts and creating unsustainable technical complexity with disconnected tools
The Solution

The Solution

The Results

The Results

  • 25% reduction in training time with a centralized, intuitive interface
  • Single sign-on to 40+ properties enabled faster service and stronger cross-sell
  • Consolidated 4 legacy systems into one, onboarding 1,000+ agents without disruption
Efficiency Elevated

See How Automated Invoicing Can Help

Focus on exceptions rather than manual tasks, and benefit from a highly scalable system that provides quick ROI. See how Agilysys SWS Automated Invoicing:

  • check Improves Accuracy
  • check Reduces Invoice Processing Time
  • check Enhances Cash Flow

Smart Sourcing

Why Choose Agilysys SWS?

End-to-End Procurement Automation

Streamline everything from requisition to invoice with vendor integration and real-time tracking.

Real-Time Inventory Optimization

Gain visibility across locations to reduce spoilage, theft, and overstocking.

Recipe & Menu Costing

Analyze food costs, flag loss leaders, and maintain consistency across menus and venues.

Competitive Vendor Bidding

Use SWS Direct to automate RFQs, compare bids, and secure the best pricing with minimal effort.

Barcoding & Mobile Inventory

Speed up receiving, transfers, and counts with wireless scanning for real-time accuracy.

Flexible, Modular Design

Choose only the features your operation needs and integrate with leading POS and financial systems.

Cloud or On-Prem Deployment

Access securely anywhere with backups, updates, and 24/7 support to minimize downtime and IT costs.

Smarter Operations

Unified Teams

  • check Procurement Managers – Automate requisitions, compare vendor bids, and control spend with full audit trails.
  • check Finance & Accounting – Integrate SWS data with existing financial systems for real-time visibility into budgets, variances, and cost allocations.
  • check Culinary & F&B Teams – Use recipe and menu analysis to align purchasing with consumption, reducing food waste and improving profitability.
  • check Warehouse & Receiving – Streamline receiving with barcode scanning, automatic variance detection, and paperless verification.

Automation Advantage

Boost Your Agilysys SWS Performance

Barcoding

The SWS Barcoding modules provides either wireless or wired data collection of physical inventory, allowing users to scan items using the item SKU or UPC label for quick and accurate data collection.

Menu/Recipe Analysis

The SWS Menu/Recipe Analysis module cross-references recipe items and ingredients, 'flags' recipes for excessive cost, generates detailed shopping lists and provides a nutritional analysis of menu items.

Retail

The SWS Retail module automates the entire retail process with full open-to-buy, enabling users to calculate and maintain sales prices, markdowns and updates as well as track slow moving items and minimize pricing errors.

Agilysys SWSDirect

The Agilysys SWSDirect module provides a convenient, efficient and intuitive shopping cart experience.

Barcoding

The SWS Barcoding modules provides either wireless or wired data collection of physical inventory, allowing users to scan items using the item SKU or UPC label for quick and accurate data collection.

Menu/Recipe Analysis

The SWS Menu/Recipe Analysis module cross-references recipe items and ingredients, 'flags' recipes for excessive cost, generates detailed shopping lists and provides a nutritional analysis of menu items.

Retail

The SWS Retail module automates the entire retail process with full open-to-buy, enabling users to calculate and maintain sales prices, markdowns and updates as well as track slow moving items and minimize pricing errors.

Agilysys SWSDirect

The Agilysys SWSDirect module provides a convenient, efficient and intuitive shopping cart experience.

Frequently Asked Questions

FAQ

While these are some frequently asked questions, feel free to contact us for any follow-up questions.

Agilysys SWS is an inventory and procurement management system designed to automate and control the full procure-to-pay lifecycle—from requisition and purchasing to receiving, inventory management, and invoicing. It helps hospitality and foodservice organizations reduce waste, lower labor costs, and improve purchasing efficiency across departments and locations.
Agilysys SWS is used by hotels, resorts, casinos, corporate dining providers, higher education campuses, healthcare facilities, stadiums, and multi-location foodservice operations that require centralized control over inventory, purchasing, and supplier management while supporting local operational needs.
Agilysys SWS improves inventory control by automating inventory tracking, monitoring usage patterns, and identifying cost variances. The system helps organizations distinguish high-cost/low-sales items from more profitable items, reduce excess inventory, and free up working capital through better purchasing and stock management.
SWS automates purchasing workflows by generating purchase orders, supporting vendor bidding and contract pricing, and consolidating purchasing across departments and locations. This allows organizations to leverage buying power, reduce manual processes, eliminate paper-based errors, and improve supplier accountability.
Yes. Agilysys SWS integrates with most leading POS and financial systems, enabling accurate reconciliation between purchasing, inventory, sales, and invoicing. This integration helps ensure consistent data, improves cost-of-goods tracking, and supports more accurate financial reporting.
Agilysys SWS offers modular functionality that organizations can adopt at their own pace, including barcoding for inventory counts and receiving, menu and recipe analysis, retail inventory management, and SWSDirect for supplier bidding and web-based purchasing collaboration. These modules allow organizations to tailor the system to their operational complexity.
Agilysys SWS is available as both an on-premise solution and a Software-as-a-Service (SaaS) offering. The SaaS option includes system monitoring, backups, updates, technical support, and infrastructure management, helping organizations reduce capital expenditures while maintaining reliable system performance.
Agilysys SWS and Agilysys Eatec both support inventory and procurement workflows, but they are designed for different operational priorities. SWS focuses on enterprise procurement, purchasing control, supplier management, and procure-to-pay automation, while Eatec is optimized for real-time inventory control, recipe costing, and operational food cost management at the outlet level.
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